Information

Type: Deliberation

Department: CI - Capital Infrastructure

Directors' Update: Sept. 16, 2026

Business Meeting: Sept. 22, 2026

Summary:

Approve a contract with Spectra Contract Flooring for the Law and Justice carpet project using Sourcewell contract 061323-SII

Publications:

Cover Letter To:

Additional Copies To:

Resolution

WHEREAS, the Law and Justice Center at 345 W. Main in Chehalis is a high-traffic public facility serving citizens, jurors, legal professionals and law enforcement daily, resulting in accelerated wear and tear on the building’s interior infrastructure; and

WHEREAS, the Law and Justice Center carpeting has reached the end of its useful service life, exhibiting significant degradation, localized tearing and fiber crushing that professional cleaning and localized repairs can no longer adequately remediate; and

WHEREAS, reliable and high-performance flooring is essential for county and court operations; and

WHEREAS, RCW 39.34 permits public agencies to cooperate with one another on the basis of mutual advantage to make the most efficient use of their powers, thereby providing services and facilities in a manner that accords best with geographic, economic, population and other factors influencing the needs and development of local communities. Under that state law, public agencies may enter into agreements with one another for joint or cooperative action; and

WHEREAS, in July 2026, the the Lewis County Board of County Commissioners (BOCC) approved Resolution 26-233, which ratified an interlocal agreement with Sourcewell (formerly known as National Joint Powers Alliance) to allow the county to use Sourcewell's cooperative purchasing contracts; and

WHEREAS, Sourcewell is a State of Minnesota local government unit and service cooperative that was created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) and that offers cooperative procurement solutions to government entities. Participation is open to eligible federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada; and

WHEREAS, Sourcewell facilitates a competitive public solicitation and contract award process for the benefit of its participating entities across the United States and Canada. Sourcewell's solicitation process complies with State of Minnesota law and policies and results in cooperative purchasing solutions. These contracts are established using the following process:

• Sourcewell issues a competitive public solicitation (RFP) for products or services on behalf of participating entities.
• The solicitation is advertised nationally for a minimum of 30 days. Current and historical solicitations are available on Sourcewell's website.
• Sourcewell's contracts are available for use by eligible federal, state, municipal, educational, nonprofit, tribal government, and other public entities located in the United States and Canada.
• Vendors respond to the solicitation with sealed responses that are recorded and publicly opened.
• Sourcewell evaluates the responses based on identified evaluation criteria and awards contracts.
• Contract awards are ratified by the Sourcewell Board of Directors.

WHEREAS, as established via Resolution 25-088, the Lewis County Procurement Policy encourages cooperative purchasing when those procurements are in accordance with RCW 39.12 and the Procurement Policy; and

WHEREAS, Sourcewell issued RFP #061323 for "Flooring Materials and Related Supplies and Services" which was publicly advertised beginning April 25, 2023 with proposals due June 13, 2023; and

WHEREAS, Sourcewell awarded contract 061323-SII to Shaw Integrated and Turf Solutions, Inc., 616 E. Walnut Ave., Dalton, GA 30721 for Flooring Materials and Related Supplies and Services, effective through August 9, 2027; and

WHEREAS, the Sourcewell contract award was ratified by the Sourcewell Board of Directors on August 15, 2023, via Resolution No. 2023_21; and

WHEREAS, Sourcewell contract 061323-SII was solicited in conformity with procurement requirements within the Lewis County Procurement Procedural Manual and RCW 39.12. The general terms and conditions and special contract terms and conditions contained in Sourcewell contract 061323-SII are hereby incorporated by reference and shall apply to this purchase; and

WHEREAS, Lewis County seeks to replace the aging carpet in the Law and Justice Center, and Sourcewell contract 061323-SII provides an appropriate procurement source for this contract work and acquisition; and

WHEREAS, the purchase will be made through Spectra Contract Flooring, the local Shaw dealer as authorized by the Sourcewell contract, under quote number Q-130270-2604303654 dated September 10, 2026; and

WHEREAS, the BOCC has reviewed the proposed purchase and has determined this is an appropriate use of REET II funds for this critical infrastructure replacement.

NOW THEREFORE BE IT RESOLVED the BOCC hereby approves the utilization of Sourcewell contract 061323-SII with Spectra Contract Flooring for the purchase and installation of carpet for the Law and Justice Center. The terms of the cooperative contract are stipulated in the Sourcewell contract 061323-SII, and the Capital Infrastructure Specialist is hereby authorized to the agreement with Spectra for a total purchase amount of $322,969.30, including applicable sales tax.

DONE IN OPEN SESSION this 22nd day of September, 2026.