Information

Type: Deliberation

Department: PW - Public Works

Directors' Update: Jan. 7, 2026

Business Meeting: Jan. 13, 2026

Summary:

This contract will allow Lewis County to purchase Hot Mix Asphalt (HMA) and non-spec Asphalt Cold Mix Patch Material as needed during the period from January 1, 2026 through December 31, 2026.  A call for bids was published on November 20, 2025 in The Daily Chronicle, and the Daily Journal of Commerce (Seattle). Bid proposals were received from four Vendors on December 11, 2025.

Publications:

Cover Letter To:

Additional Copies To:

Resolution

WHEREAS, in accordance of RCW 39.04.155, a Call for Bids was made on November 20, 2025, for the Lewis County 2026 Road Surfacing Material Proposal; and

WHEREAS, bid quotations for the material have been submitted on December 11, 2025, from vendors as follows:

 

CONTRACTOR	ASPHALT COLD MIX PER TON	HMA CL 3/8 IN PG 58H-22 PER TON	HMA CL 3/8 IN PG 64-22 PER TON	HMA CL 1/2 IN PG 64-22 PER TON	COMMERCIAL HMA PER TON	ASPHALT COLD MIX PER BAG
Granite Construction (Olympia, WA)	N/A	$73.00	$73.00	$70.00	$70.00	N/A
Miles Resources LLC (Lakeview, WA)	$74.50	$82.25	$82.25	$67.75	$66.75	N/A
Miles Resources LLC (Sumner, WA)	$74.50	$82.25	$82.25	$67.75	$66.75	N/A
Lakeside Ind. (Longview, WA)	$158.00	$86.00	$86.00	$82.00	$82.00	$25.00
Lakeside Ind. (Centralia, WA)	$161.00	$86.00	$86.00	$82.00	$82.00	$25.00

 

Washington State sales tax will be added as a separate item on each invoice as purchased; and

WHEREAS, Lewis County staff evaluated the bids, including hauling costs, to determine the most advantageous bid to the County; and

WHEREAS, Lewis County staff created a Shop-to-Pit Analysis to factor the County’s hauling costs to determine the lowest overall cost to the County per item; and

WHEREAS, the Shop-to-Pit Analysis determined the most advantageous responsive bid cost is based on location of where the item is needed. County Staff will need Road Surfacing Materials at different locations throughout the County; and

WHEREAS, in accordance with RCW 36.32.256, the County reserves the right to award the Contract to more than one bidder, and to purchase material from a vendor other than the lowest bidder based on the overall cost and availability to the County; and

WHEREAS, Lewis County staff will utilize the attached Shop-to-Pit Analysis to determine the lowest overall cost to the County per surfacing product by location.  The lowest overall cost to the County and the availability of the product at the time of need will determine which vendor Road Surfacing Materials will be purchased from for each project; and

WHEREAS, the selected vendor will be asked to supply surfacing products as needed by the County, if a vendor is unable to supply a product in the time needed, the next lowest overall cost vendor will be contacted.  There are no set maximum or minimum quantities guaranteed by the County. This will be an open-ended proposal since the bid material may be purchased as needed under this Contract from January 1, 2026, through December 31, 2026.

NOW THEREFORE BE IT RESOLVED

that contracts for the Lewis County 2026 Road Surfacing Proposal in Lewis County shall be awarded to Granite Construction, Miles Resources LLC (Lakeview), Miles Resources LLC (Sumner), Lakeside Industries (Longview), and Lakeside Industries (Centralia) for Road Surfacing Materials for the period from January 1, 2026, through December 31, 2026, to be funded by the 2026 Lewis County Public Works Road Fund. Upon presentation of such a contract, the County Engineer is authorized to sign on behalf of the Board of County Commissioners.

DONE IN OPEN SESSION this 13th day of January, 2026.