Information
$60,364 + Applicable taxes to be reimbursed from the Washington State Administrative Office of the Courts. "AOC"
Type: Deliberation
Department: IT - Information Technology
Directors' Update: April 5, 2023
Business Meeting: April 11, 2023
Summary:Authorizing the Director of Information Technology Services to execute a purchase order with For The Record utilizing sole source procurement.
Lewis County District Court has a need to provide a cloud-platform for their existing and future digital court recordings to provide an on-demand service for requesting and accessing audio, transcripts, and speech-to-text content. The platform will be accessible via any web-enabled device leveraging replicated audio from the courtroom to the platform.
District Court currently uses For the Record in all Courtrooms for recording. In order to maintain compatibility to existing County equipment, systems, and services, For the Record is the required vendor to maintain these standards and compatibility needed for the Courts recordings to function properly. Please see the "Sole Source" justification attachment attached to this item.
Publications:
Cover Letter To:
Additional Copies To:
Resolution
AUTHORIZE THE DIRECTOR OF INFORMATION TECHNOLOGY SERVICES TO EXECUTE A PURCHASE ORDER WITH FOR THE RECORD
WHEREAS, Lewis County District Court is responsible for maintaining proper recorded audio records of court proceedings; and
WHEREAS, the Washington State Administrative Office of the Courts (AOC) provides grant funding for the purpose of enhancing courtroom audio and visual systems; and
WHEREAS, Lewis County District Court has a desire to enhance these services by providing access and services via a cloud platform for courtroom audio recordings; and
WHEREAS, For The Record can provide these services as they are compatible with the existing audio/visual systems in the courtrooms; and
WHEREAS, Lewis County District Court currently uses For The Record. Due to the need to maintain compatibility to existing equipment, systems and services, it is in the best interest of the county to install For The Record's cloud platform using sole source justification; and
WHEREAS, the Board of County Commissioners (BOCC) has granted department directors the authority to bind the county in amounts totaling $50,000 to $200,000 with BOCC approval, as outlined in Resolution No. 21-038.
NOW THEREFORE BE IT RESOLVED the BOCC hereby authorizes the Director of Information Technology Services, or his designee, to complete a purchase order with For The Record that is in excess of the above-mentioned $50,000 limitation.
DONE IN OPEN SESSION this 11th day of April, 2023.