Total one time cost for equipment is $71,100.75 plus applicable tax to be funded by Lewis County ARPA (American Rescue Plan Act)
Type: Deliberation
Department: IT - Information Technology
Directors' Update: Feb. 1, 2023
Business Meeting: Feb. 7, 2023
Summary:Approving a Purchase with Ednetics, an approved reseller for Cisco products for the purchase of Cisco Phones and telephony hardware. Ednetics is an approved Cisco partner to provide this hardware off Washington State Master Contract and NASPO ValuePoint contract. Contract #05819, #AR3227
The Information Technology 5-year Strategic Plan shows the need to replace the existing, failing, County Phone system with a modern, Cloud Hosted VOIP (Voice over IP) phone system. As part of the refresh, new physical phones and telephony equipment is required to work with the new Cisco Cloud licenses.
Publications:
Cover Letter To:
Additional Copies To:
AUTHORIZE THE DIRECTOR OF INFORMATION TECHNOLOGY SERVICES TO EXECUTE A PURCHASE ORDER WITH CISCO AND EDNETICS, AN APPROVED CISCO PARTNER
WHEREAS, Lewis County Information Technology Services is responsible for the operation and maintenance of the current Lewis County Phone System; and
WHEREAS, the County's current phone system is past useful end of life for support, maintenance and performance; and
WHEREAS, as a local governmental agency, Lewis County has the ability to purchase these products at a discounted rate through the Department of Enterprise Solutions (DES), Agreement #K1998, and NASPO ValuePoint contracts, contract Nos. 05819 and AR3227; and
WHEREAS, the Board of County Commissioners (BOCC) has granted department directors the authority to bind the county in amounts totaling $50,000 to $200,000 with BOCC approval, as outlined in Resolution No. 21-038.
NOW THEREFORE BE IT RESOLVED the Board of County Commissioners hereby authorizes the Director of Information Technology Services, or his designee, to complete a purchase order, pursuant to the attached quote, with Cisco and Ednetics, an approved Cisco partner, that is in excess of the above-mentioned $50,000 limitation.
DONE IN OPEN SESSION this 7th day of February, 2023.