Information

Type: Legal Notice

Department: AUD - Auditor

Directors' Update: July 8, 2020

Business Meeting: July 13, 2020

Summary:

Resolution pertaining to competitive bidding: dispensing with advertisement and notice of Lewis County vendor list and solicitation

Publications: The Chronicle

Cover Letter To:

Additional Copies To: Kaity Nissell Suzette Smith Grace Jimenez

Resolution

WHEREAS, pursuant to Resolution No. 12-196 (RCW 39.04.190), Lewis County has identified its usual and customary needs for leases or purchases of any materials, equipment, supplies or services (hereinafter referred to as leases or purchases) valued between five thousand dollars ($5,000) and twenty-five thousand dollars ($25,000); and

WHEREAS, the county has established a vendor list of current active vendors which is available for public inspection at the Lewis County Auditor’s Office, Financial Services Division; and

WHEREAS, there are vendor information forms available on the county website at www.lewiscountywa.gov/auditor/vendor-application, for completion by prospective vendors to apply to be included on the available vendor list; and

WHEREAS, the county shall publish in its official newspaper a notice of existence of the vendor list and shall solicit the names of vendors for such lists; and

WHEREAS, leases or purchases may thereafter be entered into by securing telephonic or written quotations from at least three different vendors whenever possible to assure that a competitive price is established and for awarding the contracts for such leases or purchases to the lowest responsible bidder. Authority for such leases or purchases is effective for the period of one year from each publication of notice and solicitation of vendors.  Vendors responding to the solicitation will be given the opportunity to submit quotations for items contained in their response.

NOW THEREFORE BE IT RESOLVED that the county shall publish this notice in its official newspaper; and

NOW THEREFORE BE IT FURTHER RESOLVED that the referenced vendor list is available for public inspection, and prospective vendors may request information forms, which must be completed in order to apply to be included on the available vendor list from the Lewis County Auditor’s Office, Financial Services Division. Leases or purchases may thereafter be entered into by securing telephonic or written quotations from at least three different vendors whenever possible to assure that a competitive price is established and for awarding the contracts for such leases or purchases to the lowest responsible bidder. Authority for such leases or purchases is effective for the period of one year from each publication of notice and solicitation of vendors. Vendors responding to the solicitation will be given the opportunity to submit quotations for items contained in their response.

DONE IN OPEN SESSION this 13th day of July, 2020.