Information

Type: Deliberation

Department: PW - Public Works

Directors' Update: April 15, 2020

Business Meeting: April 20, 2020

Summary:

Lewis County issued a call for re-bid for the purchase of a 45-foot long precast concrete slab/girder bridge for the Cousins Rd. MP 3.15 Culvert Replacement Project by resolution 20-083 on March 9, 2020. The WSDOT 2018 Standard Specifications were required for this project. WSDOT 2018 Standard Specification Section 1-03 (Consideration of Bids) and supplemental language in the Contract Special Provisions state all bids are likely to be rejected if the lowest responsive bid received exceeds the Engineer's Estimate by an unreasonable amount. The only bid received exceeded the Engineer's Estimate by 40%. Additionally, RCW 43.19.1911(1) allows for the rejection of all bids if a compelling reason exists.

Public Works recommends the Board of County Commissioners reject all bids for the purchase of a 45-foot long precast concrete slab/girder bridge for the Cousins Rd. MP 3.15 Culvert Replacement Project.

Publications:

Cover Letter To:

Additional Copies To: Tina Hemphill, Michelle Steepy, Robin Saline, Rose Williams, PW

Resolution

WHEREAS, RCW 43.19.1911(1) allows for the preservation of the integrity of the competitive bid system and dictates that after competitive bids have been opened, award must be made to that responsible bidder who submitted the lowest responsive bid, unless there is a compelling reason to reject all bids and cancel the solicitation; and

WHEREAS, Lewis County received and opened one (1) bid for the material purchase of a 45-foot long precast concrete slab/girder bridge for the Cousins Rd. MP 3.15 Culvert Replacement Project on March 24, 2020 in the amount of $179,681.04; and

WHEREAS, the bid is more than 40% over the Engineer’s Estimate. Public Works has experienced reduced funding due to COVID 19; and

WHEREAS, Public Works anticipates receiving more competitive bids if we re-bid this project in Fall 2020; and

WHEREAS, it appears to be in the best public interest to reject all bids for the material purchase of a 45-foot long precast concrete slab/girder bridge for the Cousins Rd. MP 3.15 Culvert Replacement Project.

NOW THEREFORE BE IT RESOLVED that all bids accepted by Lewis County on March 24, 2020, for the material purchase of a 45-foot long precast concrete slab/girder bridge for the Cousins Rd. MP 3.15 Culvert Replacement Project are hereby rejected under the authority of RCW 43.19.1911(1).

DONE IN OPEN SESSION this 20th day of April, 2020.