Information

Type: Deliberation

Department: CI - Capital Infrastructure

Directors' Update: July 29, 2026

Business Meeting: Aug. 4, 2026

Summary:

Approve change orders related to Law and Justice boiler project

Publications:

Cover Letter To:

Additional Copies To:

Resolution

WHEREAS, the Lewis County Board of County Commissioners (BOCC) issued a request for proposals (RFP) for the removal and replacement of boilers at the Law and Justice building via Resolution 25-298 and awarded the project to Elite Mechanical Services LLC for a contract totaling $345,685.65 (including taxes) via Resolutions 25-368 and 26-011, with funding coming from Fund 3110; and

WHEREAS, during the boiler replacement, crews uncovered additional issues requiring immediate attention - including aging, obsolete and failing components - as well as asbestos insulation requiring abatement and removal; and

WHEREAS, other improvements also are necessary to prevent corrosion, flow imbalance and other failures that could lead to repeated outages and emergency shutdowns; and

WHEREAS, this additional work directly supports system reliability, protects the new boilers and reduces long‑term cost, while also better positioning the Law and Justice building to meet the Washington State Clean Building Standards, which take effect in July 2027; and

WHEREAS, the additional work is covered by the following change orders:

Change Order 1: Valves and atmospheric expansion tank ($23,680.73, including tax)

• Replace leaking valves on second and fourth floors
• Add bladder expansion tank and air / dirt separator

Change Order 2: Boiler pump loop ($20,653.71, plus tax)

• Add pump skid
• Replace failing pumps and motors
• Purchase spare motors for risk mitigation

Change Order 3: Actuators and pneumatic valves (not to exceed $70,000, including tax)

• Replace additional failing / obsolete valves and actuators
• Abate, remove and replace asbestos insulation

WHEREAS, per the Lewis County Contract Approval Policy adopted via Resolution 25-087, this additional work requires BOCC approval via resolution.

NOW THEREFORE BE IT RESOLVED that the BOCC hereby amends Lewis County's contract with Elite Mechanical Services LLC as follows:

1. Approves Change Order 1 - attached hereto and totaling $23,680.73 with tax - and ratifies the signature of Capital Improvement Specialist Matt Patana
   
   
2. Approves Change Order 2 - attached hereto and totaling $20,653.71 plus tax - and authorizes the Capital Infrastructure Specialist to sign on behalf of Lewis County
   
   
3. Approves Change Order 3 - attached hereto and totaling up to $70,000 - and authorizes the Capital Infrastructure Specialist to sign on behalf of Lewis County 

with all funding coming from REET 1, Fund 3110.

DONE IN OPEN SESSION this 4th day of August, 2026.