Information

Type: Deliberation

Department: CI - Capital Infrastructure

Directors' Update: TBD

Business Meeting: Dec. 16, 2025

Summary:

Award the Law and Justice Boiler Replacement Project to Elite Mechanical Services, LLC

Publications:

Cover Letter To:

Additional Copies To:

Resolution

WHEREAS, the Lewis County Board of County Commissioners (BOCC) issued a request for proposals (RFP) for the removal and replacement of boilers at the Law and Justice building via Resolution 25-298; and

WHEREAS, the Capital Infrastructure Specialist issued the RFP on October 28, 2025, with proposals due December 1, 2025; and

WHEREAS, the Capital Infrastructure Specialist received proposals from the four following firms:

• Elite Mechanical Services LLC
• Copper Mechanical
• Apex Mechanical LLC
• NW Thermal Hydronics LLC

WHEREAS, the Capital Infrastructure Specialist has determined that Elite Mechanical Services LLC best meets the criteria as listed in the request for proposal and provides the most advantageous combination of qualifications and pricing.

NOW THEREFORE BE IT RESOLVED that the BOCC finds it in public best interest to award the Law and Justice Boiler replacement contract to Elite Mechanical Services LLC in the amount of $345,685.65 (including taxes) and authorizes Capital Infrastructure Specialist Matt Patana to sign the contract on behalf of Lewis County; and

NOW THEREFORE BE IT FURTHER RESOLVED the contract will extend from January 15, 2026, through April 1, 2026, and funding will come from REET 1, funding source 3110.

DONE IN OPEN SESSION this 16th day of December, 2025.