Information

Type: Deliberation

Department: IT - Information Technology

Directors' Update: Nov. 19, 2025

Business Meeting: Nov. 25, 2025

Summary:

Approving a contract to purchase Pure Storage FlashArray systems, equipment, support subscriptions and related services for Lewis County Information Services using Sourcewell contract 121923-CDW

Publications:

Cover Letter To:

Additional Copies To:

Resolution

WHEREAS, Lewis County Information Services has a need to purchase enterprise storage array systems, equipment, support subscriptions and related services; and

WHEREAS, the existing storage array infrastructure is aging and has reached the end of its useful service life, creating operational risk for critical county technology systems; and

WHEREAS, reliable and high-performance storage infrastructure is essential for the continuous operation of Lewis County's critical technology systems and services; and

WHEREAS, Sourcewell is a State of Minnesota local government unit and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) which offers cooperative procurement solutions to government entities. Participation is open to eligible federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada; and

WHEREAS, Sourcewell facilitates a competitive public solicitation and contract award process for the benefit of its participating entities across the United States and Canada. Sourcewell's solicitation process complies with State of Minnesota law and policies and results in cooperative purchasing solutions. These contracts are established using the following process:

• Sourcewell issues a competitive public solicitation (RFP) for products or services on behalf of participating entities.
• The solicitation is advertised nationally for a minimum of 30 days. Current and historical solicitations are available on Sourcewell's website.
• Sourcewell's contracts are available for use by eligible federal, state, municipal, educational, nonprofit, tribal government, and other public entities located in the United States and Canada.
• Vendors respond to the solicitation with sealed responses that are recorded and publicly opened.
• Sourcewell evaluates the responses based on identified evaluation criteria and awards contracts.
• Contract awards are ratified by the Sourcewell Board of Directors.

WHEREAS, the Lewis County Procurement Procedure Manual encourages cooperative purchasing when those procurements are in accordance with the Procurement Procedural Manual and Chapter 39.12 RCW; and

WHEREAS, Sourcewell issued RFP #121923 for Technology Products and Services with Related Solutions, which was publicly advertised beginning October 31, 2023, with proposals due December 19, 2023; and

WHEREAS, Sourcewell awarded contract 121923-CDW to CDW Government LLC, 230 N. Milwaukee Avenue, Vernon Hills, IL 60061, for Technology Products and Services with Related Solutions in Category 1, effective through February 27, 2028; and

WHEREAS,  the Sourcewell contract award was ratified by the Sourcewell Board of Directors on March 19, 2024, by Resolution No. 2024_12; and

WHEREAS, the Sourcewell 121923-CDW contract for the purchase of Pure Storage brand enterprise storage array systems, equipment, support subscriptions and related services was solicited in conformity with procurement requirements within the Lewis County Procurement Procedural Manual and Chapter 39.12 RCW. The general terms and conditions and special contract terms and conditions contained in Sourcewell contract 121923-CDW are hereby incorporated by reference and shall apply to this purchase; and

WHEREAS, Lewis County Information Services seeks to acquire two Pure Storage FlashArray systems (one FA-X50R4-ETH with 145TB capacity and one FA-C50R4-ETH with 186TB capacity), along with six-year support subscriptions, installation services, and related equipment to replace the aging storage infrastructure, and Sourcewell contract 121923-CDW provides an appropriate procurement source for this acquisition; and

WHEREAS, the purchase will be made through CDW Government LLC under quote number PQXM283 dated October 30, 2025; and

WHEREAS, the Lewis County Board of County Commissioners (BOCC) has reviewed the proposed purchase and has determined this is an appropriate use of LATCF for this critical technology infrastructure replacement.

NOW THEREFORE BE IT RESOLVED the BOCC hereby approves the utilization of Sourcewell contract 121923-CDW with CDW Government LLC for the purchase of Pure Storage FlashArray systems, equipment, support subscriptions, and related services for Lewis County Information Services. The terms of the cooperative contract are stipulated in the Sourcewell contract 121923-CDW and the Lewis County IT Director is hereby authorized to sign said Purchase Agreement; and

NOW THEREFORE BE IT FURTHER RESOLVED that the BOCC authorizes the Director of Information Technology to purchase the Pure Storage FlashArray systems for Lewis County Information Services at a total cost of $713,794.34 including applicable sales tax, with funding to come from Local Assistance and Tribal Consistency Fund (LATCF).

DONE IN OPEN SESSION this 25th day of November, 2025.