Information
The budget impact is $121,508.60, of which $112,300 will be covered by CHG funding expiring on June 30. The remaining amount will likely be paid for by other state funds in the next state fiscal year.
Type: Deliberation
Department: PHSS - Public Health & Social Services
Directors' Update: July 3, 2024
Business Meeting: July 9, 2024
Summary:This resolution ratifies the Director of PH&SS's signature on a contract for the purchase of restroom/shower trailers as equipment for use in providing homeless services, following a formal published call for bids for the purchase. The contract is with the low bidder, Niu Toilet, for a total of $112,300. The true cost, and cost considered in determining the lowest responsible bidder, was $121,508.60 to factor in 8.2% use tax (to put Niu Toilets on equal footing with taxable sellers).
Publications:
Cover Letter To:
Additional Copies To:
Resolution
RATIFY A CONTRACT WITH NIU TOILET FOR THE SALE AND DELIVERY OF RESTROOM / SHOWER TRAILERS
WHEREAS, the Lewis County Homeless Shelter is in need of additional restrooms and showers to serve the people therein; and
WHEREAS, acquiring portable shower/restroom trailers provides the flexibility to serve not only those in the shelter but also homeless populations offsite and, upon occasion, people rendered temporarily homeless through emergencies or natural disasters; and
WHEREAS, Lewis County published a formal call for bids for sale and delivery of such items in the newspaper of record and via OpenGov; and
WHEREAS, the responses received, summing the lowest-offered trailer prices and adding 8.2% sales/use tax, were as follows:
| BIDDER | TOTAL AMOUNT (WITH APPLICABLE SALES TAX OF 8.2 PERCENT ADDED) |
| Niu Toilet | $121,508.60 |
| Elk Creek Trailer | $122,119.93 |
| Ready2Go Restroom Trailers | $131,959.64 |
| Advanced Containment Systems Inc. | $175,772.95 |
| BTI, Inc. (Ameri-can.com) | $200,602.51 |
| Pacific Mobile Structures* | N/A |
* Bid was not timely received and did not meet mandatory specifications; and
WHEREAS, sales and use taxes were added equivalently to all bids to treat them equally and to reflect Lewis County's true costs; and
WHEREAS, Niu Toilet was the lowest responsible bidder and met all required specifications, and the Director of Public Health was authorized via Lewis County's procurement policy to contract with them and seek subsequent ratification by the Board of County Commissioners (BOCC); and
WHEREAS, the BOCC has reviewed the contract and agree that it is in the public interest.
NOW THEREFORE BE IT RESOLVED the BOCC hereby ratifies the contract with Niu Toilet for the sale and delivery of restroom and shower trailers for homeless services, with occasional emergency services use.
DONE IN OPEN SESSION this 9th day of July, 2024.