Information

Type: Deliberation

Department: COMM - 911

Directors' Update: June 19, 2024

Business Meeting: June 25, 2024

Summary:

A request for proposals for Public Safety Radio Equipment and Services was posted on February 13, 2024.  Communications received three bids for this project on May 9, 2024. The proposals were evaluated and Day Management Corp DBA Day Wireless Systems of Milwaukie, OR scored the highest.

Lewis County Communications recommends that the contract for the Public Safety Radio Equipment and Services project be awarded to Day Management Corp DBA Day Wireless Systems.

Publications:

Cover Letter To:

Additional Copies To: Becky Butler, Grace Jimenez

Resolution

WHEREAS, Section 9901 of ARPA amended Title VI of the Social Security Act 17 (the Act) to add Section 602, which establishes the Coronavirus State Fiscal Recovery Fund, and Section 603, which establishes the Coronavirus Local Fiscal Recovery Fund (together, the Fiscal Recovery Funds). The Fiscal Recovery Funds are intended to provide support to State, local, and Tribal governments (together, recipients) in responding to the impact of COVID–19 and in their efforts to contain COVID–19 on their communities, residents, and businesses. The Fiscal Recovery Funds build on and expand the support provided to these governments over the last year, including through the Coronavirus Relief Fund (CRF); and

WHEREAS, Lewis County is a recipient county of the American Rescue Plan Act of 2021 (H.R. 1319) which was signed into law on March 11, 2021; and

WHEREAS, Lewis County has obligated $4.5 million from the American Rescue Plan Act State and Local Fiscal Recovery Funds to improve the VHF radio infrastructure in order to improve the 911 infrastructure to better serve the citizens of Lewis County and the users of the 911 system; and

WHEREAS, the county has reviewed the eligibility of the project and has determined the project meets the requirements for funding outlined in U.S. Treasury Final Rule and has determined the project is eligible under the Expenditure Category 6.1 Lost Revenue Provision of Government Services; and

WHEREAS, a request for proposals for Public Safety Radio Services and Equipment was issued on February 13, 2024; and

WHEREAS, proposals were submitted on May 9, 2024, from contractors, evaluated by a rating panel of three, and ranked in order as follows:

 

CONTRACTOR	CITY	BID
Day Management Corp DBA Day Wireless Systems	Milwaukie, OR	$1,560,246.10
RACOM Corporation	Marshalltown, IA	$2,162,890.00
Zetron, Inc.	Redmond, WA	$2,966,044.00

 

All proposals were scored based on their familiarity with public safety grade radio and microwave infrastructure needs; successful experience working with local businesses providing similar services such as those required by Lewis County; qualifications and experience; and bid amount; and

WHEREAS, Day Management Corp DBA Day Wireless Systems of Milwaukie, OR, provided the highest-ranked proposal with a quote of $1,560,246.10.

NOW THEREFORE BE IT RESOLVED the contract for the Public Safety Radio Equipment and Services shall be awarded to Day Management Corp DBA Day Wireless Systems of Milwaukie, Ore., under the State and Local Fiscal Recovery Funds Eligible Category 6.1; and upon presentation of a contract acceptable to the Board of County Commissioners (BOCC), the 911 Director is authorized to sign on behalf of the BOCC.

DONE IN OPEN SESSION this 25th day of June, 2024.