Information

Type: Deliberation

Department: TREAS - Treasurer

Directors' Update: May 22, 2024

Business Meeting: May 28, 2024

Summary:

Award contract for Assessment & Tax System to Tyler Technologies

Publications:

Cover Letter To:

Additional Copies To:

Resolution

WHEREAS, Lewis County currently relies on outdated tax software solutions, Ascend and Sigma, which are no longer adequately supported. Due to their age and lack of support, these systems are ill-equipped to handle modern demands and pose operational risks; and

WHEREAS, Tyler Technologies is the largest provider of integrated software and technology services focused on the public sector. Lewis County is currently using Tyler products for its finance system as well as document recording software in the the Auditor’s Office; and

WHEREAS, Sourcewell is a public agency per RCW 39.34.020, as verified through NIGP (Institute for Public Procurement), which provides cooperative purchasing; and

WHEREAS, as a local governmental agency, Lewis County has the ability to purchase these products at a discounted rate through Sourcewell Contracts (Lewis County Sourcewell Contract ID 4969, and Tyler Sourcewell Contract ID 0903210-TTI); and

WHEREAS, to replace the aging tax software, Lewis County has obligated $500,000 of State and Local Fiscal Recovery Funds (SLFRF), $300,000 from Local Assistance and Tribal Consistency Funds (LATCF), and additional funding from Electronic Real Estate Excise Tax revenue, Unassigned Capital Funds, and Technology Replacement Funds; and

WHEREAS, the county has reviewed the project's eligibility under SLFRF and LATCF and determined that it meets the funding requirements outlined in the U.S. Treasury Final Rule and is eligible under the Expenditure Category 6.1 Provisions of Government Services.

NOW THEREFORE BE IT RESOLVED that the Lewis County Board of County Commissioners (BOCC) hereby (1) selects Tyler for the county's Technologies Assessment & Tax System; (2) approves a contract with Tyler Technologies in the amount of $1,185,000.00 and obligates $500,000 of the State and Local Fiscal Recovery Funds Eligible under Category 6.1 Provisions of Government Services; and (3) authorizes the Lewis County Treasurer to sign said contract on behalf of the BOCC.

DONE IN OPEN SESSION this 28th day of May, 2024.