Information

Type: Deliberation

Department: PW - Public Works

Directors' Update: Aug. 2, 2023

Business Meeting: Aug. 8, 2023

Summary:

This resolution will approve a supplemental agreement with HDR Engineering, Inc. that cumulatively increases a contract's maximum amount payable in 2023 by $200,000, thus bringing the maximum amount payable for the On-Call Professional Design and Engineering Services for Water Crossing Structures agreement (DEWCS2023) with HDR Engineering to $400,000.

 

Publications:

Cover Letter To:

Additional Copies To: Pamela Fernandez, Ann Weckback, Robin Saline, Tina Hemphill, PW

Resolution

WHEREAS, pursuant to Resolution 23-233, Procurement Policy 4.1 Approval and Signature Authority; appointed Directors of each of the county departments subject to the authority of the Board of County Commissioners (BOCC) shall possess authority to execute and bind Lewis County to procure contracts, amendments and change orders that total or create a cumulative project total of $50,000 to $350,000, provided the contract or amendment is approved by the BOCC via resolution.  Subsequent change orders or amendments to procurement contracts originally approved by a Director, must receive BOCC approval via resolution before entering into agreements that exceed $350,000 or increase the cumulative total to more than $350,000; and

WHEREAS, a contract between the County and HDR Engineering, Inc. was ratified through resolution 23-087 on March 7, 2023, with a maximum amount payable of $200,000. This initial contract amount has been allocated to provide A & E Professional Services for Water Crossing Structures; and

WHEREAS, approval of Supplemental Agreement No. 1 is needed to increase the DEWCS2023's maximum amount payable, for 2023, by $200,000 to a new maximum amount payable of $400,000 to accommodate new anticipated costs for task orders related to: Evans Road MP 5.371 Culvert Replacement; and Spencer Road Habitat Quality Comparison.

NOW THEREFORE BE IT RESOLVED that Supplemental Agreement No. 1, bringing the total contracted amount plus increases of DEWCS2023 in 2023 to a total of $400,000, is hereby approved by the BOCC.

DONE IN OPEN SESSION this 8th day of August, 2023.