Information

Type: Deliberation

Department: PARKS - Parks & Recreation

Directors' Update: June 21, 2023

Business Meeting: June 27, 2023

Summary:

The Parks & Recreation Department has a Revolving Account used to make change and other petty cash type expenses for events.  During the year, the Department hosts various events where the need for available cash for the event is necessary to provide change for parking and/or admission.  This resolution allows for temporary cash transfers in the amount not to exceed $25,000 for a period of up to 30 days to be used for the starting cash necessary to provide change for these events.  Generally, the revenue deposited into this account is transferred out shortly after the event.  

Publications:

Cover Letter To:

Additional Copies To: shelly.stewart@lewiscountywa.gov

Resolution

WHEREAS, the Parks & Recreation Department currently has in existence a Revolving Account at Security State Bank with a small balance; and

WHEREAS, the department has found this amount to be insufficient to prepare the change drawers prior to and during the Southwest Washington Fair and the Washington State Garlic Fest; and

WHEREAS, money for the gate change drawers is needed by the Parks Department no later than one day prior to the beginning of the Southwest Washington Fair and/or the Washington State Garlic Fest.

NOW THEREFORE BE IT RESOLVED that the Board of County Commissioners authorizes additional bank transfers from the Treasurer's Office to the working account at Security State Bank for the fair gate change drawers in the amount of $25,000 to be dispersed on or before the last business day prior to the commencement of the event; and

NOW THEREFORE BE IT FURTHER RESOLVED that said change funds will be deposited to the working account at Security State Bank no later than the following business day after the event concludes, and the Treasurer's Office will retrieve the funds thereafter.

DONE IN OPEN SESSION this 27th day of June, 2023.