Information

Type: Deliberation

Department: PARKS - Parks & Recreation

Directors' Update: June 21, 2023

Business Meeting: June 27, 2023

Summary:

The Parks & Recreation Department has a Revolving Account used to make change and other petty cash type expenses for events.  During the year, the Department hosts various events where the need for available cash for the event is necessary to provide change for parking and/or admission.  This resolution allows for temporary cash transfers in the amount not to exceed $15,000 for a period of up to 30 days to be used for the starting cash necessary to provide change for these events.  Generally, the revenue deposited into this account is transferred out shortly after the event by the Treasurer's Office. This repeals and replaces Resolution 22-193, which was passed by the BOCC on June 28, 2022.

Publications:

Cover Letter To:

Additional Copies To: shelly.stewart@lewiscountywa.gov

Resolution

WHEREAS, the Parks & Recreation Department currently has a Revolving Account that keeps a small balance; and

WHEREAS, the Lewis County Board of County Commissioners (BOCC) approved Resolution 22-193 on June 28, 2022, providing $7,500 for the Revolving Account; and

WHEREAS, the department has found the amount to be insufficient at times to prepare the change fund for gates and parking needs during various events hosted during the year; and

WHEREAS, the department needs a temporary increase in the Revolving Account in order to sponsor events at various times during the year.

NOW THEREFORE BE IT RESOLVED that the BOCC hereby repeals Resolution 22-193 and authorizes temporary bank transfers in an amount up to $15,000.00 from the Treasurer's Office to the Revolving Account to be used by the Parks & Recreation Department during hosted events during the next five years; and

NOW THEREFORE BE IT FURTHER RESOLVED that said temporary increase in funds to the Revolving Account shall be deposited to the Revolving Account at Security State Bank no later than the following business day after the event concludes and retrieved by the Treasurer's Office thereafter.

DONE IN OPEN SESSION this 27th day of June, 2023.