Information

Type: Deliberation

Department: COMM - 911

Directors' Update: June 21, 2023

Business Meeting: June 27, 2023

Summary:

A request for proposals for the VHF Radio Engineering Study (ARPA) was made on January 10, 2023. Communications received seven bids for this project on February 23, 2023. Televate, LLC of Vienna, VA submitted the lowest responsive bid of $43,469.

Lewis County Communications recommends that the contract for the VHF Radio Engineering Study be awarded to the lowest responsive bidder, Televate, LLC.

Publications:

Cover Letter To:

Additional Copies To: Becky Butler, Grace Jimenez

Resolution

WHEREAS, Section 9901 of ARPA amended Title VI of the Social Security Act 17 (the Act) to add Section 602, which establishes the Coronavirus State Fiscal Recovery Fund, and Section 603, which establishes the Coronavirus Local Fiscal Recovery Fund (together, the Fiscal Recovery Funds). The Fiscal Recovery Funds are intended to provide support to State, local, and Tribal governments (together, recipients) in responding to the impact of COVID–19 and in their efforts to contain COVID–19 on their communities, residents, and businesses. The Fiscal Recovery Funds build on and expand the support provided to these governments over the last year, including through the Coronavirus Relief Fund (CRF); and

WHEREAS, Lewis County is a recipient county of the American Rescue Plan Act of 2021 (H.R. 1319) which was signed into law on March 11, 2021; and

WHEREAS, Lewis County has obligated $4.5 million from the American Rescue Plan Act State and Local Fiscal Recovery Funds to improve the VHF radio infrastructure in order to improve the 911 infrastructure to better serve the citizens of Lewis County and the users of the 911 system; and

WHEREAS, the county has reviewed the eligibility of the project and has determined the project meets the requirements for funding outlined in U.S. Treasury Final Rule and has determined the project is eligible under the Expenditure Category 6.1 Lost Revenue Provision of Government Services; and

WHEREAS, a request for proposals for a VHF infrastructure engineering study was made on January 10, 2023; and

WHEREAS, proposals were submitted on February 23, 2023, from contractors, evaluated by a rating panel of three, and ranked in order as follows:

 

CONTRACTOR	CITY	BID
Televate LLC	Vienna, VA	$43,469
Federal Engineering	Fairfax, VA	$171,243
ADCOMM Engineering LLC	Woodinville, WA	$88,429
TUSA Consulting Services	Liberty, MO	$34,040
CSI Telecommunications	Novato, CA	$59,000
Banyan Networks	Honolulu, HI	$278,805
Stantec Consulting Services	Lynnwood, WA	$61,620

 

All proposals were scored based on their familiarity with public safety grade radio and microwave infrastructure needs, successful experience working with local businesses providing similar services such as those required by Lewis County, qualifications and experience, and bid amount; and

WHEREAS, Televate LLC of Vienna, Va., provided the highest-ranked proposal with a quote of $43,469 for the VHF Radio Engineering Study.

NOW THEREFORE BE IT RESOLVED the contract for the VHF Radio Engineering Study shall be awarded to Televate LLC in the amount of $43,469 under the State and Local Fiscal Recovery Funds Eligible Category 6.1; and upon presentation of a contract acceptable to the Board of County Commissioners (BOCC), the 911 Director is authorized to sign on behalf of the BOCC.

DONE IN OPEN SESSION this 27th day of June, 2023.