Information

Type: Deliberation

Department: IT - Information Technology

Directors' Update: TBD

Business Meeting: June 13, 2023

Summary:

Declare an emergency, dispense with normal bidding requirements and select a vendor to provide a replacement for the Intercom System at the Lewis County Jail as authorized under RCW 36.32.270 and RCW 39.04.280.

The potential failure of the Jail's aging Intercom system represents a significant risk of safety and security for the Jail staff and inmate population.   

Publications:

Cover Letter To:

Additional Copies To: Chief Chris Sweet Captain Chris Tawes

Resolution

WHEREAS, on or about June 1, 2023, the Jail's intercom system began experiencing significant hardware failure, leading to the Jail temporarily shutting down a main control tower; and

WHEREAS, subsequent investigation has determined that the current Intercom system is significantly outdated, with no options to secure replacement equipment or support outside of used sources; and

WHEREAS, the proper functionality of the Intercom System is vital to the safe operation of the Lewis County Jail, including posing a significant security risk for staff and inmates; and

WHEREAS, a price quotation for a replacement system has been obtained as follows:

Accurate Inc.:   $351,545.00, plus tax; and

WHEREAS, the quote appears reasonable and work can begin in conjunction with a similar in-progress project at the Lewis County Jail.

NOW THEREFORE BE IT RESOLVED that the Board of County Commissioners finds that an emergency exists and authorizes the Lewis County IT Department to dispense with normal vendor selection and/or call for bid requirements as authorized under RCW 36.32.270, RCW 39.04.280 to secure the replacement Intercom System; and

NOW THEREFORE BE IT FURTHER RESOLVED that the purchase and installation of the Intercom System be awarded to Accurate Inc.

DONE IN OPEN SESSION this 13th day of June, 2023.