Information

Type: Deliberation

Department: PARKS - Parks & Recreation

Directors' Update: May 17, 2023

Business Meeting: May 23, 2023

Summary:

Ratify the addendum to the original Plus 1 Productions contract (the "Rodeo Producer") for the 2023 Southwest Washington Fair Rodeo

Publications:

Cover Letter To:

Additional Copies To: BJ Kuykendall, Rachel Churchill, Steve Wohld, Violet Barboza

Resolution

WHEREAS, pursuant to Resolution 21-038, Board of County Commissioners (BOCC) approval is required for all contracts, projects, agreements, grant applications, contract amendments and change orders involving expenditures totaling between $50,000 and $200,000; and

WHEREAS, the BOCC provided after-the-fact approval of a contract with Plus 1 Productions, not to exceed $48,750, for the production of a rodeo performance at the 2022 Southwest Washington Fair via Resolution 22-246 on August 16, 2022; and

WHEREAS, Section 5 of the contract stated, "The County may, at its sole discretion, renew this Agreement for up to two additional one-year terms by giving written notice to the Rodeo Producer by November 30th of each year for the following year"; and

WHEREAS, per Section 5 of the original contract, the parties agreed to renew for the 2023 season via email correspondence on November 22, 2022; and

WHEREAS, an addendum was created to extend the contract for Plus 1 Productions to produce a 2023 two-day rodeo at the Southwest Washington Fair taking place August 16 and 17, 2023, increasing the original contract amount ($48,750) by $21,000 for a new contract total of $69,750.

NOW THEREFORE BE IT RESOLVED the BOCC hereby approves the $69,750 contract with Plus 1 Productions for a two-day 2023 rodeo and ratifies the signature of the Parks & Recreation Administrator or designee.

DONE IN OPEN SESSION this 23rd day of May, 2023.