Information

Type: Deliberation

Department: BOCC - Board of County Commissioners

Directors' Update: TBD

Business Meeting: May 9, 2023

Summary:

This resolution will ratify a five-year agreement for OpenGov software Services. 

Publications:

Cover Letter To:

Additional Copies To: Josh Metcalf, Becky Butler, Grace Jimenez, Graham Gowing, Tina Hemphill, Meja Handlen, Matt Jaeger and Steve Wohld

Resolution

WHEREAS, pursuant to Resolution 21-038, Board of County Commissioners (BOCC) approval is required for all contracts, projects, agreements, grant applications, contract amendments and change orders involving expenditures totaling between $50,000 and $200,000; and

WHEREAS, as a local governmental agency, Lewis County has the ability to purchase these products at a discounted rate through the NASPO ValuePoint Carahsoft Technology Washington Master Contract No. 05116; and

WHEREAS, the BOCC is committed to open transparent governments and will continue to improve the county website to offer more government documents and access online whenever possible; and

WHEREAS, OpenGov is a procurement software solution for procurement automation and transparency; and

WHEREAS, OpenGov’s data portal will give suppliers and contractors free access to premium bid notifications, helps elevate supplier equity and diversity, and allows county government officials access to responses to make informed decisions and share data with the community; and

WHEREAS, Lewis County provides many services online and access to public records, including BOCC resolutions and meeting minutes, budget and accounting reports through the OpenGov transparency portal, and requests for additional public records through an online portal using GovQA. OpenGov will expand the public's access to bids, requests for proposals (RFPs), and other solicitations through this electronic process accessible to all vendors 24/7.

NOW THEREFORE BE IT RESOLVED the BOCC hereby approves this agreement with OpenGov for $202,820, including implementation costs, for the term of five (5) years to be paid with State and Local Fiscal Recovery Funds for years 2023-2025 under Eligible Category 6.1. For years 2026 and 2027, the annual fee will be paid through a cost allocation. The Interim County Manager is authorized to sign the contract on behalf of the BOCC.

DONE IN OPEN SESSION this 9th day of May, 2023.