$77,508.81 plus applicable tax to be funded by Lewis County ARPA (American Rescue Plan Act) for a 3-year term. Eligible Catagory 6.1 under lost revenue
Type: Deliberation
Department: IT - Information Technology
Directors' Update: May 3, 2023
Business Meeting: May 9, 2023
Summary:Approving a Purchase with Brightly Software Inc. for the purchase of Work Order Tracking and Intelligent Asset Management cloud licensing. Brightly Software Inc is an approved reseller of Public Administration Software from Sourcewell Contracts. Lewis County Contract ID 4969. Sourcewell/Brightly Contract #090320-SDI. RFP #090320 for Public Sector and Education Administrative Software Solutions with Related Services.
Lewis County Facilities currently uses an older version of Brightly software that is EOL (End-Of-Life) and does not provide Asset management. The procurement of a modern work-order tracking and asset management system is crucial for efficient and effective operational work.
This procurement is a 3-year term with the final year starting 9/1/2025 and ending 9/1/26.
Publications:
Cover Letter To:
Additional Copies To:
AUTHORIZE THE DIRECTOR OF INFORMATION TECHNOLOGY SERVICES TO EXECUTE A PURCHASE ORDER WITH BRIGHTLY SOFTWARE INC., UTILIZING SOURCEWELL CONTRACT
WHEREAS, Lewis County Information Technology Services is responsible for recommending and implementing appropriate technology solutions for Lewis County; and
WHEREAS, Lewis County Facilities has a need for a new work-order and asset management software solution; and
WHEREAS, as a local governmental agency, Lewis County has the ability to purchase these products at a discounted rate through Sourcewell Contracts. Lewis County Contract ID 4969. Sourcewell/Brightly Contract #090320-SDI; and
WHEREAS, the Board of County Commissioners (BOCC) has granted department directors the authority to bind the county in amounts totaling $50,000 to $200,000 with BOCC approval, as outlined in Resolution No. 21-038.
NOW THEREFORE BE IT RESOLVED the Board of County Commissioners hereby authorizes the Director of Information Technology Services, or his designee, to complete a purchase order and execute a 3-year contract, pursuant to the attached quote, with Brightly Software Inc., that is in excess of the above-mentioned $50,000 limitation utilizing ARPA (American Rescue Act) Funds.
DONE IN OPEN SESSION this 9th day of May, 2023.