Information
2022 Year 3 of the 3-year contract renewal cost is $134,958.32 plus applicable sales tax
Type: Deliberation
Department: IT - Information Technology
Directors' Update: March 16, 2022
Business Meeting: March 22, 2022
Summary:In 2008, the Board of County Commissioners and the Lewis County Information Technology Services division entered into an agreement through the Washington State Department of Enterprise Services (DES), previously known as the Department of Information Services, with Microsoft Corporation for network management software, desktop software, and various other products.
As a local governmental agency, the County can purchase and maintain Microsoft products at a significantly reduced rate through this state contract.
Each year, this agreement requires amendments and updates to ensure the correct number of licenses are in place. This process is known as an annual "TrueUp". The agreements are also on a 3-year term, which a new term began in 2020 and ends in 2023.
This resolution authorizes the Information Technology Services Director or his designee to renew this agreement with DES, or their appointed vendor, currently, Insight for the annual Software Assurance and TrueUp of all licenses and software.
Publications:
Cover Letter To:
Additional Copies To:
Resolution
AUTHORIZE THE DIRECTOR OF IT SERVICES TO EXECUTE THE RENEWAL OF AN ENTERPRISE AGREEMENT WITH INSIGHT, A WASHINGTON STATE-CONTRACTED RESELLER FOR MICROSOFT CORPORATION
WHEREAS, in 2008, the Board of County Commissioners (BOCC) entered into a licensing purchase and software assurance agreement to replace the County’s aging network management and email systems with a system suitable to meet current and future requirements; and
WHEREAS, as a local governmental agency, Lewis County has the ability to purchase these products at a discounted rate through the Department of Enterprise Solutions (DES); and
WHEREAS, the BOCC approved this purchase and ongoing Software Assurance through the IT Services inter-fund rates; and
WHEREAS, the Board of County Commissioners (BOCC) has granted department directors the authority to bind the county in amounts totaling $50,000 to $200,000 with BOCC approval, as outlined in Resolution No. 21-038.
NOW THEREFORE BE IT RESOLVED that the BOCC hereby authorizes the Director of Information Technology Services or his designee to sign the year 3 Microsoft Enterprise Agreement (MS EA) renewal with DES, or their designated reseller, in excess of the above-mentioned $50,000 limitation. 2022 year 3 renewal cost is $134,958.32 plus applicable sales tax.
DONE IN OPEN SESSION this 22nd day of March, 2022.