Information

Type: Deliberation

Department: PW - Public Works

Directors' Update: TBD

Business Meeting: April 27, 2021

Summary:

A call for bids for the material purchase of a precast concrete split box culvert for the Lincoln Creek Road (MP 13.7), SM 20F100191370 was made on April 6, 2021. The project was advertised in the Chronicle, the Seattle Daily Journal of Commerce, and on Lewis County's website. Public Works received 1 bid for this project on April 22, 2021. Columbia Precast Products provided the lowest responsive bid of $155,232.00 (31% over the Engineer's Estimate). The Engineer's Estimate for this material supply was $118,580.00, which included delivery of precast concrete culvert sections to the project site during the first week of August 2021.

The Contractor indicated shipping costs have nearly doubled compared to last year (due to the rapid rise in trucking needs nationwide) and the project's planned culvert delivery will be at their busiest time of the year.  Other culvert manufacturers acknowledged the bid request and declined to bid due to the volume of work already secured from other private, county or state construction projects.  Columbia Precast Products offered the only bid for this request.  With the current bidding climate conditions and the need to repair Lincoln Creek MP 13.7 in 2021 (to avoid possible emergency actions during upcoming winter flood events), Public Works recommends awarding this project to the lowest responsive bidder, Columbia Precast Products. 

Publications:

Cover Letter To:

Additional Copies To: Tina Hemphill, Geoff Soderquist, Kim Amrine, Rose Williams; PW

Resolution

WHEREAS, a call for bids was issued April 6, 2021, for the Culvert Material Purchase for the Lincoln Creek Rd. MP 13.7 Culvert Replacement Project, SM 20F100191370; and

WHEREAS, bid quotations have been submitted from the contractors as follows

Contractor Name	City, State	Bid Amount
Columbia Precast Products	Woodland, WA	$155,232.00

WHEREAS, Columbia Precast Products provided the lowest responsive bid quote of $155,232.00 for the Culvert Material Purchase for the Lincoln Creek Rd. MP 13.7 Culvert Replacement Project, SM 20F100191370.

NOW THEREFORE BE IT RESOLVED that the contract for the Culvert Material Purchase for the Lincoln Creek Rd. MP 13.7 Culvert Replacement Project, SM 20F100191370 shall be awarded to Columbia Precast Products in the amount of $155,232.00 upon the execution of a contract acceptable to the Board of County Commissioners (BOCC). Upon presentation of such a contract, the County Engineer is authorized to sign on behalf of the BOCC.

DONE IN OPEN SESSION this 27th day of April, 2021.